Client-ready CVs from every consultant, in seconds
FormatMyCV gives your whole agency one branded CV standard. Consultants upload any CV, review a polished document seconds later and get back to the calls that make placements.
- One house style across offices
- Unlimited seats
- Live in a day
Formatting is quietly the biggest tax on your consultants' week
The admin nobody budgets for
Ask any 360 consultant where the week goes and formatting comes up fast: copying candidate CVs into the agency template, fixing fonts, removing contact details and tidying dates. It is essential — clients expect a consistent document — but it is not billable.
For a consultant sending 15 CVs a week at 25 minutes each, that is more than six hours a week. Across a 20-person agency, it is several full-time roles spent on document admin.
A single source of truth for how a candidate should look
Consistency clients notice
When every shortlist from your agency looks the same — same layout, same section order, same quality — clients read faster and trust the process. It is a small signal that separates a professional agency from the rest.
- Custom template built from your house style
- Per-client variations where needed
- PDF, Word or secure link
New starters on brand from day one
No more "can you send me the latest template?" The template lives in the workspace; every consultant uses it automatically. New hires produce perfect CVs on their first day.
Between candidate call and client submission
Where FormatMyCV sits in a typical agency workflow.
Source & screen
Find the candidate, run the screening call and get their latest CV — by email, upload or LinkedIn.
Format in seconds
Upload or forward the CV. It lands in your branded template, dates and headings standardised.
Review & tailor
Tighten the summary, reorder sections for this role or run a proofread — all inline.
Anonymise if needed
One click creates a blind version for clients who ask for it or to protect your fee.
Submit
Export PDF or Word, or share a secure link, and attach it to your ATS record.
Reuse
The formatted CV stays in your vault for the next role — switch template for a different client.
Features that pay for themselves in a week
AI CV formatting
Any CV in, branded CV out — PDFs, Word, scans and LinkedIn.
Learn moreCustom template
Your house style rebuilt in 48 hours, included on Essential and Pro.
Learn moreBlind CVs
Remove names and contact details in one click.
Learn moreEmail formatting
Forward a CV, get it back formatted — ideal for consultants on the move.
Learn moreAI enhancements
Summarise, proofread, rewrite or translate before submitting.
Learn moreBulk processing
Clear a longlist of up to 100 CVs in one batch on Pro.
Learn moreWhat changes for each part of your team
| Role | Before | With FormatMyCV |
|---|---|---|
| 360 / delivery consultant | Evenings spent reformatting before deadlines | Formats in seconds, submits same day |
| Resourcer / researcher | Tidies CVs for consultants | Focuses on sourcing and screening |
| Team leader | Chases consistency across the desk | One locked template for everyone |
| Agency owner / director | Pays for admin time and temp cover | Per-CV pricing, unlimited seats |
| Compliance / ops | Worries about contact details leaking | Consistent anonymisation and audit logs |
Where the hours really go
An illustrative 10-consultant agency. Adjust the numbers to match your desk.
| Manual | FormatMyCV | |
|---|---|---|
| CVs per consultant per week | 15 | 15 |
| Minutes per CV | 25 | 2 (review) |
| Hours per consultant per week | 6.25 | 0.5 |
| Hours per agency per month | ≈ 270 | ≈ 22 |
| Hours returned to selling | — | ≈ 250 / month |
Which plan suits your agency?
Boutique (1–5 consultants)
Start with the free Trial, then Essential — 300 CVs per month and your custom template included.
See EssentialMid-size (5–20 consultants)
Essential or Pro depending on volume. Most agencies of this size send 300–700 CVs a month.
Compare plansMulti-office (20+)
Pro with bulk processing and priority support, or talk to us about custom volumes and extra templates.
Talk to salesWhat agency teams say
★★★★★“CV wait times, admin overhead and ChatGPT chaos — all solved. What used to take hours now takes minutes.”
★★★★★“Format My CV is brilliant — our consultants save roughly 80% of their time. After years of searching, nothing else came close on accuracy.”
★★★★★“As a headhunter I'm constantly buried in CVs. Automatic formatting to our agency standard has saved us countless hours every week.”
Works alongside the tools you already use
Your consultants keep working in the ATS, inbox and LinkedIn they already use.
Your ATS or CRM
Export PDF or Word and attach it to the candidate record in whatever system you use.
Outlook & Gmail
Forward CVs to your workspace address and receive formatted versions back.
Paste a profile URL to create a CV in your house style.
Shared drives
Download individual files or a batch ZIP straight into shared storage.
Rolling out FormatMyCV across an agency
Pilot one desk
Pick your busiest desk and format a week of submissions to measure the difference.
Build the template
Send your house style; your custom template is ready in about 48 hours.
Invite everyone
Seats are unlimited — add every consultant and resourcer on day one.
Make it the default
Set the template and anonymisation defaults so every CV is on brand.
Candidate data, handled carefully
Protect candidates, clients and your agency's reputation.
- Encrypted in transit and at rest — CVs are protected from upload to export.
- Access controls and audit logs — only your workspace can see your candidates, and exports are logged.
- Retrieve or delete on demand — respond quickly to candidate data requests.
- GDPR-friendly workflows — anonymise before sharing and keep only what each stage needs.
- No copy-pasting into public chatbots — consultants use the AI tools inside the FormatMyCV editor instead.
Key terms explained
Plain-English definitions of the terms used on this page.
- CV formatting
The process of converting a candidate's CV into a consistent layout — usually a recruitment agency's branded template — before sending it to a client. Traditionally manual; now commonly automated with AI.
- House style
An organisation's rules for how documents should look and read: fonts, colours, logo placement, section order, date format and tone. In recruitment, the house style defines how every candidate CV is presented.
- Placement
A successful hire made through a recruiter. For agencies, placements generate fees — which is why time spent on non-billable admin such as formatting matters.
- Shortlist
The small set of screened candidates a recruiter presents to a client for interview, typically three to six people.
Recruitment agency FAQs
How does CV formatting software help recruitment agencies?
CV formatting software turns any candidate CV into the agency's branded template automatically, replacing 20–40 minutes of manual reformatting per CV. Consultants submit faster, every client receives the same professional document, and identifying details can be removed in one click for blind shortlists.
How much time can an agency save?
Customers report cutting formatting time by up to 90%. A consultant sending 15 CVs a week at 25 minutes each spends over six hours a week formatting; with FormatMyCV that drops to well under an hour including review.
Will consultants need training?
Very little. The workflow is upload, review, export. Most consultants format their first real CV within five minutes, and email-based formatting means some never need to log in at all.
How do we keep branding consistent across offices?
Set your custom template as the workspace default. Every consultant in every office then produces exactly the same layout, fonts and section order.
Does it work with our ATS or CRM?
Yes — alongside it. Export PDF or Word and attach to the candidate record, or forward CVs by email. No integration project is required.
What does it cost for a whole agency?
Pricing is per CV volume, not per seat: Essential is $250/month for 300 CVs and Pro is $500/month for 700 CVs, both with unlimited users. Larger volumes are available on request.
See it on your agency's real CVs
Upload a handful of real candidate CVs, pick a template and compare the output with what your team produces by hand today.
Unlimited team seats on every plan · Cancel anytime · GDPR-friendlyAsk us anything about your CV workflow
Send a note and a real person replies within one business day — or book a 20-minute demo and watch your own CVs reformatted live.
Reach us directly
- Emailsupport@formatmycv.com
- London+44 20 3807 7392
- DemoBook a 20-minute demo
London N1 7GU
United Kingdom
Replies within one business day · No sales sequences · GDPR-friendly