The complete toolkit for recruitment CV formatting
From messy candidate input to a polished, branded, client-ready CV in under a minute. Explore every feature FormatMyCV ships — the ones your consultants will use every single day.
Four features that do the heavy lifting
Each has its own deep-dive page with workflows, examples and FAQs.
AI CV formatting
Reads any CV layout, extracts every section and rebuilds it in your template — dates, headings and bullets standardised automatically.
Explore AI formatting
Bulk processing
Drop up to 100 CVs at once. A live queue shows progress, flags anything unusual and exports everything as a ZIP.
Explore bulk processing
Branded templates
Our designers rebuild your house-style CV as a pixel-perfect template — logo, fonts, colours and section order.
Explore branded templates
Candidate anonymisation
Remove names, contact details, photos and other identifiers in one click for blind, bias-reduced shortlists.
Explore anonymisationImprove the content, not just the layout
Five one-click tools that run inside the editor, so consultants never paste candidate data into a separate chatbot.
Summarise
Generate a crisp professional summary from a long career history — ideal for the top of a client submission.
Translate
Translate a CV into another language while keeping the branded layout intact for international clients.
Proofread
Catch spelling, grammar and consistency issues before a client does.
Rewrite
Tighten wordy bullet points and make achievements clearer without changing the facts.
Bullets ↔ prose
Switch any section between bullet points and paragraphs to match client preference.
Multilingual CVs
Extraction works across the languages candidates submit in, and formatting stays identical from one language to the next.
Raw CV to client-ready in three steps
Upload or forward
Drag in files, paste a LinkedIn URL or forward an email with CVs attached to your dedicated FormatMyCV address.
AI formats, you review
The engine structures each CV into your template. Open the inline editor to tweak, enhance or anonymise.
Export and share
Download as PDF or Word, or send a secure weblink that you can revoke at any time.
Everything else FormatMyCV ships with
Format CVs without leaving your inbox
Every workspace gets a dedicated email address. Forward a candidate's email with the CV attached and the formatted version comes straight back — perfect for consultants on the move or teams that live in Outlook and Gmail.
- No login needed to format
- Works from any device
- Respects your default template and anonymisation settings
Encrypted storage with controlled access
Formatted and original CVs are stored in an encrypted vault that only your workspace can access. Find any previous version in seconds, and delete records on demand when a candidate asks.
- Encryption in transit and at rest
- Access controls and audit logs
- Retrieve or delete on demand
Secure links, PDF or Word — your choice
Send clients a polished PDF, an editable Word document for their own systems, or a secure weblink you can revoke once the shortlist closes.
- Branded PDF export
- Editable DOCX export
- Revocable secure weblinks
Which features come with which plan?
Every plan includes unlimited team seats.
| Feature | Trial | Essential | Pro |
|---|---|---|---|
| CV allowance | 10 total | 300 / month | 700 / month |
| Purchase additional CV credits | — | ✓ Yes | ✓ Yes |
| AI-powered CV formatting | ✓ Yes | ✓ Yes | ✓ Yes |
| FormatMyCV templates | ✓ Yes | All standard | All + premium |
| Custom branded template | — | 1 included free | 1 included free |
| Additional custom templates | — | On request | On request |
| Branding & logo customisation | ✓ Yes | ✓ Yes | Full control |
| Bulk CV processing (100 per batch) | — | — | ✓ Yes |
| Unlimited team seats | ✓ Yes | ✓ Yes | ✓ Yes |
| Secure cloud storage & encryption | ✓ Yes | ✓ Yes | ✓ Yes |
| Priority support | — | — | ✓ Yes |
What goes in, what comes out
Accepted inputs
- PDF — text-based and scanned
- Microsoft Word (DOCX)
- Images — JPG and PNG photos of CVs
- LinkedIn profile URLs
- Emails with CV attachments
- Batches of up to 100 files (Pro)
Available outputs
- Branded PDF ready for clients
- Editable Word (DOCX) document
- Secure, revocable weblink
- Anonymised (blind) versions
- ZIP download for batches
- Translated versions in your template
What FormatMyCV changes for a desk
★★★★★“As a headhunter I'm constantly buried in CVs. Automatic formatting to our agency standard has saved us countless hours every week.”
★★★★★“Hands down the best automatic resume formatter I've used. I switched firms and brought it with me — and recommend it constantly.”
★★★★★“We used to bring in part-time staff whenever volume spiked. Format My CV slashed turnaround time and operational cost.”
CV formatting vs. CV parsing: what is the difference?
The two are often confused. They solve different problems and many agencies use both.
| CV parsing (in most ATSs) | CV formatting (FormatMyCV) | |
|---|---|---|
| Output | Data fields in a database | A finished, branded document |
| Used for | Search, matching and records | Sending candidates to clients |
| Keeps your house style | No | Yes — pixel-perfect template |
| Handles anonymisation | Rarely | One click, single or batch |
| Who reads the result | Your recruiters and your ATS | Your clients and hiring managers |
Which features each person on your team will use
Consultants
AI formatting, inline editing, per-client templates, anonymisation and secure links — the everyday submission toolkit.
Resourcers & researchers
Email-based formatting and bulk batches to prepare longlists quickly.
Managers & owners
One locked house style, unlimited seats and visibility of usage across teams.
Works alongside the tools you already use
No integration project, no plug-ins. FormatMyCV slots into the workflow your team already has.
Your ATS or CRM
Export PDF or Word and attach it to the candidate record in whatever system you use.
Outlook & Gmail
Forward CVs to your workspace address and receive formatted versions back.
Paste a profile URL to create a CV in your house style.
Shared drives
Download individual files or a batch ZIP straight into shared storage.
Candidate data, handled carefully
CVs contain personal data. FormatMyCV treats it that way on every plan.
- Encrypted in transit and at rest — CVs are protected from upload to export.
- Access controls and audit logs — only your workspace can see your candidates, and exports are logged.
- Retrieve or delete on demand — respond quickly to candidate data requests.
- GDPR-friendly workflows — anonymise before sharing and keep only what each stage needs.
- No copy-pasting into public chatbots — consultants use the AI tools inside the FormatMyCV editor instead.
Key terms explained
Plain-English definitions of the terms used on this page.
- AI CV formatting
Using machine learning to read a CV in any format, identify its sections and rebuild it in a standard, branded template automatically — replacing manual copy-paste reformatting.
- CV parsing
Extracting structured data (name, contact details, jobs, dates, skills) from a CV so it can be stored in a database or ATS. Parsing produces data fields; formatting produces a finished document for a client.
- OCR (optical character recognition)
Technology that converts images of text — scanned PDFs, photos of printed CVs — into machine-readable text so it can be structured and formatted.
- Secure weblink
A private, access-controlled link to a document that can be shared instead of an email attachment and revoked when no longer needed.
Your first week with FormatMyCV
Day 1
Sign up free and format 10 real CVs, including your hardest ones.
Day 1–3
Send your house-style CV; your custom template is built in about 48 hours.
Day 3–5
Invite the team, switch on email formatting and set per-client templates.
Feature questions, answered
What can FormatMyCV do?
FormatMyCV converts any candidate CV into your agency's branded template automatically, then lets consultants review, enhance, anonymise and export it. Core features are AI CV formatting, bulk processing (100 CVs per batch), custom branded templates built in 48 hours, one-click blind CVs, AI rewriting and translation, email-based formatting and secure sharing.
- Works with PDF, Word, scans, images and LinkedIn URLs
- Exports to PDF, Word or a secure link
- Unlimited users on every plan
What features does FormatMyCV include?
AI CV formatting, bulk processing of up to 100 CVs per batch, custom branded templates, one-click candidate anonymisation, an AI enhancement suite (summarise, translate, proofread, rewrite), email-based formatting, inline editing, export to PDF, Word or secure link, unlimited seats and an encrypted resume vault.
Which features are included in every plan?
Every plan — including the free Trial — includes AI-powered CV formatting, access to the FormatMyCV templates, branding and logo customisation, secure encrypted cloud storage and unlimited team seats. Essential adds a free custom branded template and the option to buy extra CV credits; Pro adds bulk CV processing, premium templates, full branding control and priority support.
Can FormatMyCV translate a CV?
Yes. The AI enhancement suite can translate a CV into another language while keeping it in your branded template, which is useful for cross-border placements and multilingual clients.
Does FormatMyCV integrate with my ATS?
FormatMyCV works alongside any applicant tracking system: download formatted CVs as PDF or Word and attach them to the candidate record, or use email-based formatting so CVs flow in and out of your inbox. No integration project is needed to get started.
Can I edit a CV after the AI has formatted it?
Yes. Every CV opens in an inline editor before export. Change wording, reorder sections or remove a line — the template styling is preserved automatically.
How is candidate data protected?
CVs are encrypted in transit and at rest, access is restricted to your workspace, and actions are logged. You can retrieve or delete records on demand to support GDPR data-subject requests.
See every feature on your own CVs
Upload a handful of real candidate CVs, pick a template and compare the output with what your team produces by hand today.
Unlimited team seats on every plan · Cancel anytime · GDPR-friendlyAsk us anything about your CV workflow
Send a note and a real person replies within one business day — or book a 20-minute demo and watch your own CVs reformatted live.
Reach us directly
- Emailsupport@formatmycv.com
- London+44 20 3807 7392
- DemoBook a 20-minute demo
London N1 7GU
United Kingdom
Replies within one business day · No sales sequences · GDPR-friendly