Any CV in. A branded, client-ready CV out.
FormatMyCV reads the CVs candidates actually send — designed PDFs, old Word files, scans, phone photos and LinkedIn profiles — and rebuilds each one in your agency template in seconds.
- PDF, Word, scans & LinkedIn
- Seconds per CV
- Consultant stays in control
Built for the CVs candidates really send
Real-world CVs are messy. The engine is designed for that mess.
Designed PDFs
Two-column layouts, sidebars, icons and skill bars are unpicked into clean, readable sections.
Word documents
Old templates, tables, text boxes and tracked changes — structure is recovered, clutter is dropped.
Scans & photos
OCR reads scanned PDFs and JPG/PNG images, including phone photos of printed CVs.
LinkedIn profiles
Paste a profile URL to turn a LinkedIn career history into a CV in your house style.
Emailed CVs
Forward a candidate email to your workspace address and get the formatted CV back.
Many languages
Extraction works across languages, and the formatting stays identical from one to the next.
How the formatting engine works, step by step
Five stages run in seconds for every CV.
Ingest
Accept PDF, DOCX, JPG, PNG, LinkedIn URLs or emailed CVs.
Read
Extract text, using OCR for scans and images, preserving reading order across columns.
Structure
Classify content into sections and fields: roles, employers, dates, education, skills.
Standardise
Normalise dates, headings, bullet styles and section order to your house rules.
Render
Apply your branded template and open the result for review and export.
Recruiters stay in control
The AI drafts. The consultant decides.
Every CV opens in an inline editor before it goes anywhere. Consultants can correct a job title, tighten a summary, remove an irrelevant early role or reorder sections — and the template styling follows automatically.
Nothing is sent to a client until a person clicks export.
- Inline editing with live template preview
- Switch templates per client in one click
- Anonymise before export if required
Formatting, not fabrication
The formatting engine restructures and restyles what the candidate wrote — it does not invent achievements or change dates. Optional AI enhancements such as proofreading or summarising only run when a consultant chooses them.
- Original CV kept in the vault
- Enhancements are opt-in and reviewable
- Consistent output from one consultant to the next
More than a re-type: tools that improve the content
Summarise
Create a concise profile summary for the top of the CV from a long work history.
Proofread
Fix spelling, grammar and consistency before a client sees the document.
Rewrite
Turn scattered notes into clear, hiring-manager-friendly language.
Translate
Deliver the CV in the client's language while keeping the same layout.
Bullets ↔ prose
Match each client's preferred reading style.
Anonymise
Remove identifying details for blind shortlists. How it works
The CVs that break other tools
Generic parsers and chatbots struggle with these. FormatMyCV is built for them.
| CV type | Typical problem | How FormatMyCV handles it |
|---|---|---|
| Two-column designed CV | Text read across columns in the wrong order | Detects columns and preserves reading order |
| Scanned paper CV | No selectable text | OCR before structuring |
| 10-page academic CV | Publications and grants lost or truncated | Keeps long sections; Academic template available |
| CV with tables and text boxes | Content scattered or duplicated | Flattens into clean sections |
| Career gaps and overlapping roles | Dates mangled or reordered | Standardises dates, keeps chronology |
| Non-English CV | Headings not recognised | Multilingual extraction; optional translation |
What changes for a consultant's day
Manual formatting
- 20–40 minutes reformatting each CV in Word
- Evening sessions before client deadlines
- Different look from each consultant
- Contact details occasionally left in by mistake
- Scans retyped by hand
With FormatMyCV
- Seconds to format, a minute to review
- Submissions sent the same day
- One house style across the agency
- One-click anonymisation, applied consistently
- Scans and photos read automatically
How to evaluate an AI CV formatter
Run any tool — including ours — through this test before you commit.
- Use your worst CVs. Pick 10 real files: a scan, a designed PDF, a long academic CV, a LinkedIn profile and a few non-English CVs.
- Check the branding is exact. Fonts, colours, logo position and section order should match your house style, not approximate it.
- Time the whole process. Measure upload to export, including review — not just the AI step.
- Test anonymisation. Confirm names, emails, phones, addresses, photos and links are all removed.
- Ask about data handling. Encryption, access controls, audit logs and deletion on request should be standard.
- Check the pricing model. Per-seat pricing penalises growth; per-CV pricing with unlimited seats does not.
Accuracy recruiters vouch for
★★★★★“Format My CV is brilliant — our consultants save roughly 80% of their time. After years of searching, nothing else came close on accuracy.”
★★★★★“Hands down the best automatic resume formatter I've used. I switched firms and brought it with me — and recommend it constantly.”
★★★★★“CV wait times, admin overhead and ChatGPT chaos — all solved. What used to take hours now takes minutes.”
Tips for the best AI formatting results
Use the original file
A candidate's own PDF or Word file beats a re-saved copy or screenshot.
Unlock protected PDFs
Password-protected files cannot be read — ask the candidate for an unlocked copy.
Scan flat and bright
For paper CVs, a straight, well-lit scan or photo gives OCR the best chance.
Set template rules once
Date format, section order and exclusions in the template save edits on every CV.
Candidate data, handled carefully
AI formatting means candidate data passes through software — here is how it is protected.
- Encrypted in transit and at rest — CVs are protected from upload to export.
- Access controls and audit logs — only your workspace can see your candidates, and exports are logged.
- Retrieve or delete on demand — respond quickly to candidate data requests.
- GDPR-friendly workflows — anonymise before sharing and keep only what each stage needs.
- No copy-pasting into public chatbots — consultants use the AI tools inside the FormatMyCV editor instead.
Key terms explained
Plain-English definitions of the terms used on this page.
- AI CV formatting
Using machine learning to read a CV in any format, identify its sections and rebuild it in a standard, branded template automatically — replacing manual copy-paste reformatting.
- CV parsing
Extracting structured data (name, contact details, jobs, dates, skills) from a CV so it can be stored in a database or ATS. Parsing produces data fields; formatting produces a finished document for a client.
- OCR (optical character recognition)
Technology that converts images of text — scanned PDFs, photos of printed CVs — into machine-readable text so it can be structured and formatted.
- House style
An organisation's rules for how documents should look and read: fonts, colours, logo placement, section order, date format and tone. In recruitment, the house style defines how every candidate CV is presented.
AI CV formatting FAQs
What is AI CV formatting?
AI CV formatting uses machine learning to read a candidate CV, identify every section and rebuild it in a standard branded template automatically. Instead of copying text into Word and fixing fonts by hand, the recruiter uploads the file and reviews a finished document seconds later.
In FormatMyCV the AI handles extraction, structuring and styling; the consultant reviews, edits if needed and exports to PDF, Word or a secure link.
How long does it take to format a CV with AI?
FormatMyCV formats a typical CV in seconds. Including a quick consultant review, most CVs are client-ready in under a minute, compared with 20–40 minutes for a manual reformat.
Does the AI change what the candidate wrote?
No. Formatting restructures and restyles the content; it does not invent or alter facts. Optional enhancement tools (summarise, proofread, rewrite, translate) only run when a consultant chooses to use them, and every change can be reviewed before export.
Can it read scanned or photographed CVs?
Yes. Scanned PDFs and JPG or PNG images are processed with optical character recognition (OCR) before structuring, so paper CVs and phone photos can be formatted too. Very low-quality scans may need a quick manual check.
What happens with unusual CV layouts?
Multi-column designs, text boxes, tables, graphics-heavy CVs and long academic CVs are all handled. If the engine is unsure about a section it keeps the content so nothing is lost, and the consultant can move it in the inline editor.
Which languages are supported?
The engine is trained on CVs across many languages and keeps formatting identical across them. The AI enhancement suite can also translate a CV while keeping your branded layout.
Test it on your real CVs — 10 free
Upload a handful of real candidate CVs, pick a template and compare the output with what your team produces by hand today.
Unlimited team seats on every plan · Cancel anytime · GDPR-friendlyAsk us anything about your CV workflow
Send a note and a real person replies within one business day — or book a 20-minute demo and watch your own CVs reformatted live.
Reach us directly
- Emailsupport@formatmycv.com
- London+44 20 3807 7392
- DemoBook a 20-minute demo
London N1 7GU
United Kingdom
Replies within one business day · No sales sequences · GDPR-friendly